Return to Home Page
Advancing Proposal Management Practices Across New England
Home Contact Us
» Officers Roles/Responsibilities
APMP Chapter Benefit #2
Gain insights from experts in proposal management

Provide the vision and direction for the local chapter
Take general charge, supervision, and authority over the property, affairs and business of the chapter and its officers
Conduct monthly officer meetings. Initiate the meeting agendas; establish and communicate the meeting location and time; ensure all officers and committees routinely report on activities; track action items from each meeting
Prepare chapter business announcements for each chapter meeting including introducing new members, announcing upcoming events, and conducting special recognition
Ensure that all important events and association business are reported to chapter members
Maintain co-signature check signing responsibility with Treasurer and serve in his/her absence to ensure bills are promptly paid
Serve as a point of contact with other regional chapters, regional directors and the national association for chapter communication and co-sponsored events

Maintain all financial records for chapter
Prepare and deliver financial reports quarterly to the officers
Review bills for accuracy and pay bills in a timely manner
Reimburse officers/chapter members for chapter expenses such as supplies, printing, etc.
Coordinate with Membership chair(s) to ensure membership status of meeting attendees

Provide minutes of officer meetings to the chapter chairs / APMP international BOD
Provide chapter meeting minutes to Web/Publicity Chair for posting on the Nor'easters web site
Supply and collect sign-in sheet for chapter meetings
Provide the officers and the international organization with a semi-annual / annual report and list of meeting attendees for affiliation credits

Encourage and promote membership in the chapter and APMP at various chapter activities
Provide marketing and membership information to potential new members
Maintain and update the chapter roster of all current members
Coordinate membership rosters with the international organization each month
Provide an up-to-date membership mailing list to officers or fulfillment personnel on a recurring basis for mailings such as the e-newsletter, special invitations, etc., as well as for chapter web site library access
Send (or cause to be sent) an individual welcoming message to each new member. Provide new member list to the President to ensure that new members are especially welcomed and identified at the first chapter meeting they attend
Coordinate activities with other officers to ensure retention of existing members and promotion of new membership

Strategic Programs
Plan, create and coordinate programs for chapter meetings and special events, including identifying speakers, meeting locations, presentations and workshops
Collect biographical information for speaker introductions and description of presentation(s) for meeting announcements
Ensure speakers are notified of time and location of event and send them directions if required
Communicate upcoming events to the membership through e-mail announcements, newsletter and website
Work with the President and Membership Chair(s) to encourage interaction with other associations and coordinate co-sponsored events

Event Venue
Research, plan, and coordinate appropriate venues for chapter meetings and special events
Communicate venue options and details with Board members to foster informative and cost-conscious decisions
Manage, coordinate, and verify venue contracts and statements for accuracy and completeness
Work with the Treasurer to ensure prompt payment and coordination with venue POC

Ensure positive, mutually beneficial relationships between chapter sponsors, the chapter, and the membership
Conduct regular meetings or briefings with sponsors to exchange ideas; share news, trends, concerns and opportunities; and ensure that sponsors are taking full advantage of their sponsorship package benefits
Conduct a special “strategy meeting” 3-6 months in advance of the Chapter's annual symposium
Seek to elevate current sponsors to higher-level sponsorship opportunities
Review sponsorship levels annually to ensure that sponsorship offerings match needs
Target a set number of companies (TBD) to approach for sponsorship; with the full Board of Directors, develop the strategy for bringing on new sponsors
Communicate with other APMP chapters to share ideas on sponsorship programs

Lead the chapter Board of Directors in all activities related to an annual symposium (full-day or multi-day), including discussions of conference theme, venue, speaker identification/selection, abstracts/presentations review and symposium-day activities
Ensure a positive, professional and beneficial annual symposium event that advances the knowledge and networking opportunities of APMP Nor'easter members
Work with the Sponsorship Chair to ensure the sponsor-friendliness of the symposium
Develop timelines, role descriptions for Board members, contact sheets, and other materials needed to plan and execute symposium preparation
Work with the symposium venue to arrange facilities, event dates, infrastructure, room accommodations and other symposium-site matters
Communicate with other APMP chapters to share ideas on symposium activities

Maintain chapter website, including annual symposium web page
Build photo library of meetings & events for use on web site and in print/electronic materials
Develop (in association with Membership Chair[s]) chapter marketing messages and materials
Submit chapter news for inclusion in APMP/chapter communication vehicles (, The Perspective, forum, LinkedIn Nor'easters/APMP Groups)
Archive (online) previous chapter meeting minutes, presentations, newsletters and articles
Manage membership access to online materials library
Submit all web site maintenance invoices (annual domain name registration fee, monthly hosting fee, etc.) to Treasurer for payment

On Twitter
On Facebook
On LinkedIn
Sign up for our Email Newsletter
About Us | News & Events | Leadership | Membership | Contact Us |
Copyright © 2016 APMP Nor'easters. All Rights Reserved.

Site by Kardinal Web Designs